Organization for Productivity: Tips for Boosting Productivity by Getting Organized

It’s no secret that being organized can help boost productivity while easing the burden of everyday-stressors. It’s not always easy when you’re a manager, however, because the vast quantity of paperwork and other materials you deal with on a day-to-day basis is enough to cover your entire office. If you’ve found you’re having a hard time remaining organized at work, these tips may be the answer to this overwhelming problem.

Everything Has a Place

No matter what type of business you manage, or even if you’re a department manager within a business, chances are you have several different types of paperwork floating around. Give everything a place. Don’t worry if you don’t have room for a large filing cabinet; other options are readily available at discount stores and online.

Paper trays, for example, can stack anywhere from two trays and upward. They’re barely longer and wider than a typical 8 ½ x 11 sheet of paper, so you can have a dedicated place for commonly needed forms and other paperwork. Vertical paper trays that hang on a wall are another great option and can create even more space on your desk.

Too many pens, pencils, paperclips or boxes of staples? Try a magnetic strip for paperclips and loose rows of staples. Simple desk organizers can also tackle these small items. Want to go for the up-cycling approach? Use glass or plastic jars from home by cleaning them, removing the label and then labeling them with their new purposes. Another tip: only leave out what you’ll need in a short time. Store extra writing utensils and office items away to help keep your desk clutter free.

The Beauty of Labels

Labeling everything creates a sense of organization while also allowing you to quickly get what you need when you need it. Label makers are ideal for this purpose, but you can also use strips of used copy paper and tape. Labels are a great item to have when you share an office, as well, so that all parties can quickly find what they need whether they’re the ones that put them there or not.

Clean Up!

Cleaning your desk before you leave every night is a sure way to start the day fresh next time you come in. During your cleaning routine, go through the paperwork you have pending or in other files to ensure you’re not keeping anything you don’t need and that everything is in its new place. For example, if you have a pending folder, go through this first to file away anything that has since been completed.

These are just a few tips to help boost your productivity while giving you a clean, fresh work space. Having a clean, productive work zone is totally doable and doesn’t have to break the bank! 

Embracing Workplace Diversity

Your office may be filled with diverse co-workers from various cultural backgrounds and genders – this can either lead to a highly creative environment or a conflicting one. Embracing workplace diversity can and should be fun and with a little focus on individual’s strengths this opportunity could set your office up for a powerhouse performance.

 

Backgrounds, work ethics, and values vary from culture to culture, it’s no wonder that a workplace filled with diversity could present a challenge to many. However, if a company and it’s employees choose to embrace the differences and the uniqueness of the individuals you could potentially see a dramatic improvement in performance and morale.

 

If your organization is filled with diversity perhaps it’s time to consider evaluating the differences at hand. Some cultures value hard work, while others value family and community. Yet still, some cultures are more material driven and others need and want acknowledgement. Understanding these differences means putting people in the positions that really feed their cultural values and helping them to excel. For example, an individual who values community and family could be great at PR, social networking, or marketing but may struggle in accounting where the person who values material possessions could flourish.

 

In other examples, how you acknowledge, reward, or promote your employees could also be evaluated to create a more dynamic workplace. Cultural awareness and embracing diversity can send a powerful message to your staff, in addition to training your staff to honor others will bring workplace cohesion, support, and a sense of community leading to increased performance, comrade and a superior company culture.

 

Can You Teach an Old Dog New Tricks?

Work and life experiences tend to create patterns and habits that are often hard to break. While they are not impossible to break, at times they can be difficult. So what happens when you have an “old dog” on your team and it’s time for change?

Here are a few ways you can help to break the negative patterns in your team members:

  • Ask for their input. Most managers make the mistake of not including their team members in decisions and change, which leaves the individuals to resist the new changes even more. Be sure to include your team members and staff, ask for their input, and really listen. They just might have some great suggestions that could save or make you more money!
  • Go slow. Don’t expect change to happen overnight, let the change take time and allow it to process for the individual. Be patient with people and offer support along the way. Change isn’t easy for the majority of people – especially in the workplace.
  • Be consistent. If you want your employees to change, be an example and be consistent. If you consistently implement new ideas and systems but don’t follow through your people will soon realize that the change is temporary and they can go back to their old ways in just a few weeks.
  • Reward change. It’s critical that you don’t negatively reinforce the behaviors that you don’t want and instead reward those individuals that do change. Set up a reward system, publicly acknowledge, or monetarily reward those that do implement the new changes.