Organization for Productivity: Tips for Boosting Productivity by Getting Organized

It’s no secret that being organized can help boost productivity while easing the burden of everyday-stressors. It’s not always easy when you’re a manager, however, because the vast quantity of paperwork and other materials you deal with on a day-to-day basis is enough to cover your entire office. If you’ve found you’re having a hard time remaining organized at work, these tips may be the answer to this overwhelming problem.

Everything Has a Place

No matter what type of business you manage, or even if you’re a department manager within a business, chances are you have several different types of paperwork floating around. Give everything a place. Don’t worry if you don’t have room for a large filing cabinet; other options are readily available at discount stores and online.

Paper trays, for example, can stack anywhere from two trays and upward. They’re barely longer and wider than a typical 8 ½ x 11 sheet of paper, so you can have a dedicated place for commonly needed forms and other paperwork. Vertical paper trays that hang on a wall are another great option and can create even more space on your desk.

Too many pens, pencils, paperclips or boxes of staples? Try a magnetic strip for paperclips and loose rows of staples. Simple desk organizers can also tackle these small items. Want to go for the up-cycling approach? Use glass or plastic jars from home by cleaning them, removing the label and then labeling them with their new purposes. Another tip: only leave out what you’ll need in a short time. Store extra writing utensils and office items away to help keep your desk clutter free.

The Beauty of Labels

Labeling everything creates a sense of organization while also allowing you to quickly get what you need when you need it. Label makers are ideal for this purpose, but you can also use strips of used copy paper and tape. Labels are a great item to have when you share an office, as well, so that all parties can quickly find what they need whether they’re the ones that put them there or not.

Clean Up!

Cleaning your desk before you leave every night is a sure way to start the day fresh next time you come in. During your cleaning routine, go through the paperwork you have pending or in other files to ensure you’re not keeping anything you don’t need and that everything is in its new place. For example, if you have a pending folder, go through this first to file away anything that has since been completed.

These are just a few tips to help boost your productivity while giving you a clean, fresh work space. Having a clean, productive work zone is totally doable and doesn’t have to break the bank! 

Keeping Energized and Staying Fresh in Your Day-to-Day

Much of our work can become routine, if we don’t make an effort to keep it fresh and new. We may have the same deadlines, reports, tasks, and assignments week after week and month after month, that’s why it’s essential to find ways to stay energized and fresh in your day-to-day.

Staying fresh and energized in your work will not only help you to avoid burnout, but it will also keep you enjoying what you do and moving up the rankings within your organization.

Here are some ideas for how you can stay energized and fresh in your day-to-day

  • Try a different routine entirely (even drive a different route to work)
  • Learn the latest tools, tips, and shortcuts in your industry
  • Stay apprised of the changing software and technologies
  • Remember the reasoning behind some of the more routine tasks
  • Intersperse the tasks you love with those that don’t necessarily excite you to keep you engaged throughout the day
  • Learn something new
  • Take breaks throughout the day
  • Brainstorm and collaborate with colleagues

The energy around your work can be what differentiates you from the rest of the members on the team. While you may not need to be too overly enthusiastic, enjoying what you do and taking pride in your work goes a long with management, productivity and efficiency. Additionally, the more excited you are about your work, the greater the chances you have to end your day on a high note and have more energy for your leisure time after hours.

Now, we’d love to hear from you. What are some things you do to keep fresh and energized in your work? Let us know in the comments below.